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Cloud Based
Software for Fleet Fuel Business

Our Fleet Fuel Management Software System is a comprehensive solution designed to address the unique challenges faced by businesses in the fuel and fleet management industry. This software streamlines critical aspects of operations, including purchase management, inventory control, sales tracking, and financial management. With real-time fuel tracking, automated replenishment workflows, and centralized inventory management, it ensures accurate control over fuel inventory, minimizing operational disruptions and costs.

Software Modules

The Modules and Features of Fleet Fuel Management Software System are:

// Software Modules & FEATURES

Purchase Management

Problem Statement:

Fleet Fuel Business often grapples with purchase management challenges, including manual and error-prone procurement processes, difficulties in tracking fuel expenses, and inefficient vendor management. These issues can lead to increased costs, operational inefficiencies, and a lack of visibility into fuel consumption patterns.

Solution

Our Fleet Fuel Management Software System addresses these problems by automating and streamlining the purchase management process. The software provides real-time tracking of fuel consumption, automates procurement workflows for timely fuel replenishment, and offers robust tools for effective vendor management.

Transactions

Fuel Purcahase

Lubricant and Additives purchase order

Lubricant and Additives purchase

Lubricant and Additives purchase Return

Rate Change Form

Reporting

Date, account, Item, Invoice, Godown & User wise etc.

Date, account, Item, PO, Warehouse & User wise etc.

Date, account, Item, Invoice, Warehouse &
User wise etc.

Date, account, Item, Invoice, Warehouse &
User wise etc

Date, account, Item, Invoice, Warehouse & User wise etc

Date, account, Item, Invoice, Warehouse & User wise etc

// Software Modules & FEATURES

Inventory Management

Problem Statement:

Inventory management in the Fleet Fuel Business often confronts challenges such as inaccurate fuel tracking, difficulties in managing diverse fuel types, and the risk of stockouts or overstock situations. These issues can result in operational disruptions, increased holding costs, and a lack of control over fuel inventory.

Solution

Our Fleet Fuel Management Software System addresses these problems by implementing real-time fuel tracking, automating replenishment based on consumption patterns, and providing tools for efficient management of various fuel types. The software ensures accurate and up-to-date information on fuel levels, prevents shortages or excesses, and enhances overall inventory control.

Transactions

Chart of Item

Chart of Containers for Fuel

Chart of Warehouse for Lubricant and Additives

Chart of Nozzle

Calibration Chart Definition

Dip Reading and Gain / Loss Calculation

Fuel Navigation voucher

Lubricant and Additives Navigation

Reporting

Category, Sub category, Brand, Date, from location and to location wise etc.

Date, Container and Item
wise

Category, Sub category, Brand & location wise etc.

Methods
(Last purchase – Average and Item Defined)

Category, Sub category, Brand, Date
& location wise etc

Category, Sub Category, Item, Type, Brand and Date wise

All & Warehouse Wise

// Software Modules & FEATURES

Sales Management

Problem Statement:

Sales management in the Fleet Fuel Management Business often encounters challenges such as manual tracking of fuel transactions, difficulty in monitoring sales in real-time, and inefficiencies in invoicing processes. These issues can lead to errors, delayed reporting, and a lack of transparency in sales operations.

Solution

Our Fleet Fuel Management Software System addresses these problems by automating sales tracking, providing real-time insights into fuel transactions, and streamlining the invoicing process. The software facilitates accurate recording of sales data, ensures timely reporting, and enhances overall sales efficiency.

Transactions

Nozzle Sale

Bulk Sale

Lubricant & Additives Sale Order

Additives & Additives Sale Invoice

Additives & Additives Sale Return Invoice

Reporting

Date, Item, Category,
Brand wise

Date, Item, Category, Brand wise

Date, Item, Category, Brand wise

Date, Item, Category, Brand wise

Date, Item, Category, Brand wise

Date, Item, Category, Brand wise

Date, Item, Category, Brand wise

Date, Item, Category, Brand wise

Date, Item, Category, Brand wise

Party wise, Vehicle wise
& Summery Detail

// Software Modules & FEATURES

Finance Management

Problem Statement:

Finance management in the Fleet Fuel Business often encounters challenges such as complex expense tracking, difficulty in managing diverse financial transactions, and the need for accurate and timely financial reporting. These issues can lead to errors, compliance issues, and hindered decision-making.

Solution

Our Fleet Fuel Management Software System addresses these problems by automating finance management processes, offering tools for comprehensive expense tracking, and ensuring compliance with financial regulations. The software streamlines invoicing, tracks financial transactions in real-time, and generates accurate reports, enabling Fleet Fuel businesses to maintain transparent and organized financial records.

Transactions

Chart of Accounts

Vehicle Registration

Opening Balance Voucher

Cash Payment & Cash Received

Bank Payment & Bank Receipt Voucher

Journal Entry Voucher

Reporting

Date, Invoice, Flock, Accounts & User Wise

Date, Invoice, Flock, Accounts & User Wise

Date, Invoice, Bank, Check Date, Accounts & User Wise

Date, Invoice, Bank, Check Date, Accounts & User Wise

Date, Invoice, Flock, Accounts & User Wise

Date, Item, Category, Brand wise

City, Account and Vehicle wise etc.

  • Sale only no recovery
  • Only recovery no sale
  • No recovery No sale
  • Sale and Recovery both

Summarized & Detailed up to 3 levels

// Software Modules & FEATURES

Human Resource Management

Problem Statement:

Human resource management in the Fleet Fuel Business often grapples with challenges such as manual and time-consuming employee tracking, difficulty in managing certifications and compliance, and a lack of centralized HR data. These issues can lead to operational inefficiencies, compliance risks, and hindered workforce management.

Solution

Our Fleet Fuel Management Software System addresses these problems by offering robust human resource management capabilities. The software provides tools for automated employee tracking, manages certifications and compliance records, and centralizes HR data for streamlined workforce management. By automating these crucial HR processes, our software ensures better compliance, efficient employee management, and improved overall workforce productivity for businesses in the Fleet Fuel industry.

Transactions

Roaster Defining

Date wise, Week wise, Month wise

Salary Days Setting

Departments Management

Shifts Management

Shifts Group Management

Staff Hiring Form

Staff Attendance

Staff Advance voucher

Staff Loan voucher

Staff Incentive voucher

Staff Penalty voucher

Staff mess charges

Overtime approval voucher

Update attendance voucher

Reporting

  • Department-wise (Present, Absent, Leave, Half Leave, Holiday)
  • Shift Wise (Present, Absent, Leave, Half Leave, Holiday)
  • Staff wise(Present, Absent, Leave, Half Leave, Holiday)

Department wise, Shift Wise, Staff wise

Department wise, Staff wise

Department wise, Staff wise

Department wise, Staff wise

Department wise, Staff wise

Department Wise ( with Advances, Loan, Social Security, EOBI, Insurance, Deductions)

Staff wise

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